Solutions Property Management is an award-winning independent real estate agency. Instead of conducting property management as a second thought, they specialise in making sure both Owners and Tenants alike have a professional and personalised experience.
Deployus has partnered with Solutions Property Management for over 10 years, supporting them through various iterations of technology.
Property management involves a lot of data, so it’s imperative that their technology use is as efficient and secure as possible.
High Capital Costs
Aging IT Infrastructure
Migrate to the Cloud to eliminate the need for large and costly servers
Build a set of SharePoint sites for a visual organisation system
Reduced Cost of Downtime
More Cost Efficient
Their most recent goal was to improve their internal operations and workflow to mean less clutter, less time spent on administrative duties, and higher productivity. Discussions began about ways to change how they used technology on a broader basis by asking questions such as:
What do you do now?
What do you want to do in the future?
The Solutions Property team of specialists wanted to have their data organised in a visual way which would allow them to see all of their property information accessible to authorised personnel with a few clicks, no matter where they were rather than first finding and then drilling down deep into nested folders. The system also had to be searchable and structured in a uniform way.
Despite there being differing views amongst the stakeholders as to how to use technology in running their business, Deployus worked collaboratively with all stakeholders to develop a design so as to structure the data in an easily understandable way.
The goal was to position technology adoption as a way to facilitate efficiency in everyday operations while also reducing the periodic capital cost of replacing aging server technology.
Continual Improvement and Development
Implementing cloud storage and SharePoint sites has enabled Solutions Property Management to:
Reduce the cost of downtime:
Cloud storage means there’s less likelihood of local servers crashing or time being lost due to unreliable remote access solutions.
The expert team from Solutions Property Management is able to easily search, store, and access data from wherever they are, including in the office, working from home, or on site at property inspections. Automatic workflows and an organised storage system mean less time is spent on manual tasks and administrative duties.
Improve cost efficiencies:
By making the most of existing licenses and product capabilities, the organisation is able to leverage the increasing capabilities of the Microsoft 365 system with the same subscription level.
On-site servers are costly to purchase and maintain, this migration has also meant that Solutions Property Management is able to repurpose the roughly $20,000 capital investment made every 5 years or so into other areas to continue to grow and improve the business.
As property managers, Solutions Property Management are responsible for a data from tenants, owners, and others.
Eliminating the large capital cost of an on-site server, has meant that those funds can be focused towards addressing increased security and data protection requirements in today’s evolving world.
Deployus have implemented a number cloud security measures and are continuously improving and expanding their security posture help to keep Solutions Property Management and their client’s precious data secure.
“The process at the time was challenging but as it’s been completed, it’s been transformative”
David Clair, Chief Financial Officer
At Deployus, we’ve been delivering exceptional I.T. solutions for over 20 years. We’re a special group of highly experienced, certified I.T. engineers and specialists, with shared values and enough scar tissue to ensure we’re not learning on your job.
The core of our success comes from our consultative approach to our client’s challenges. We work collaboratively with our client to determine how their business works, what they want to achieve, and then find a solution which facilitates that. We support our clients every step of the way, giving them whatever training is necessary to ensure the solution delivers above expectations and will continue to make incremental improvements to maintain high efficiency.